excel,vba,excel-vba,button , VBA - Possible to create a button that links to code?

VBA - Possible to create a button that links to code?


Tag: excel,vba,excel-vba,button

I have written the code for a program that outputs three columns of information as well as printing the file name. I typically run the program with 20 files in the folder so I don't overwhelm things with too much info, given there are over 2000 files.

Is it possible to create a button that will output the same information but just for a single file name entry? I want to be able to type the file name in, hit search, and have it search through a folder of over 2000 files to output those three columns of info for just that particular file.

Something that would look like this: enter image description here

Option Explicit

Sub LoopThroughDirectory()

    Const ROW_HEADER As Long = 10

    Dim objFSO As Object
    Dim objFolder As Object
    Dim objFile As Object
    Dim MyFolder As String
    Dim StartSht As Worksheet, ws As Worksheet
    Dim WB As Workbook
    Dim i As Integer
    Dim LastRow As Integer, erow As Integer
    Dim Height As Integer
    Dim RowLast As Long
    Dim f As String
    Dim dict As Object
    Dim hc As Range, hc1 As Range, hc2 As Range, hc3 As Range, d As Range

    Set StartSht = Workbooks("masterfile.xlsm").Sheets("Sheet1")

    'turn screen updating off - makes program faster
    Application.ScreenUpdating = False
    'Application.UpdateLinks = False

    'location of the folder in which the desired TDS files are
    MyFolder = "C:\Users\trembos\Documents\TDS\progress\"

    'find the headers on the sheet
    Set hc1 = HeaderCell(StartSht.Range("B1"), "HOLDER")
    Set hc2 = HeaderCell(StartSht.Range("C1"), "CUTTING TOOL")

    'create an instance of the FileSystemObject
    Set objFSO = CreateObject("Scripting.FileSystemObject")
    'get the folder object
    Set objFolder = objFSO.GetFolder(MyFolder)
    i = 2

    'loop through directory file and print names
    For Each objFile In objFolder.Files
        If LCase(Right(objFile.Name, 3)) = "xls" Or LCase(Left(Right(objFile.Name, 4), 3)) = "xls" Then
            'print file name to Column 1

            'Open folder and file name, do not update links
            Set WB = Workbooks.Open(fileName:=MyFolder & objFile.Name, UpdateLinks:=0)
            Set ws = WB.ActiveSheet

                'find CUTTING TOOL on the source sheet
                Set hc = HeaderCell(ws.Cells(ROW_HEADER, 1), "CUTTING TOOL")
                If Not hc Is Nothing Then

                    Set dict = GetUniques(hc.Offset(1, 0))
                    If dict.count > 0 Then
                        Set d = StartSht.Cells(Rows.count, hc2.Column).End(xlUp).Offset(1, 0)
                        'add the values to the masterfile, column 3
                        d.Resize(dict.count, 1).Value = Application.Transpose(dict.keys)
                    End If
                    'header not found on source worksheet
                End If

                'find HOLDER on the source sheet
                Set hc3 = HeaderCell(ws.Cells(ROW_HEADER, 1), "HOLDER")
                If Not hc3 Is Nothing Then

                    Set dict = GetUniques(hc3.Offset(1, 0))
                    If dict.count > 0 Then
                        Set d = StartSht.Cells(Rows.count, hc1.Column).End(xlUp).Offset(1, 0)
                        'add the values to the master list, column 2
                        d.Resize(dict.count, 1).Value = Application.Transpose(dict.keys)
                    End If
                    'header not found on source worksheet
                End If

            With WB
               'print TDS information
                For Each ws In .Worksheets
                        'print the file name to Column 1
                        StartSht.Cells(i, 1) = objFile.Name
                        'print TDS name from J1 cell to Column 4
                        With ws
                            .Range("J1").Copy StartSht.Cells(i, 4)
                        End With
                        i = GetLastRowInSheet(StartSht) + 1
                'move to next file
                Next ws
                'close, do not save any changes to the opened files
                .Close SaveChanges:=False
            End With
        End If
    'move to next file
    Next objFile
    'turn screen updating back on
    Application.ScreenUpdating = True
    ActiveWindow.ScrollRow = 1
End Sub

'get all unique column values starting at cell c
Function GetUniques(ch As Range) As Object
    Dim dict As Object, rng As Range, c As Range, v
    Set dict = CreateObject("scripting.dictionary")
    For Each c In ch.Parent.Range(ch, ch.Parent.Cells(Rows.count, ch.Column).End(xlUp)).Cells
        v = Trim(c.Value)
        If Len(v) > 0 And Not dict.exists(v) Then
            dict.Add v, ""
        End If
    Next c
    Set GetUniques = dict
End Function

'find a header on a row: returns Nothing if not found
Function HeaderCell(rng As Range, sHeader As String) As Range
    Dim rv As Range, c As Range
    For Each c In rng.Parent.Range(rng, rng.Parent.Cells(rng.Row, Columns.count).End(xlToLeft)).Cells
        If Trim(c.Value) = sHeader Then
            Set rv = c
            Exit For
        End If
    Next c
    Set HeaderCell = rv
End Function

Function GetLastRowInColumn(theWorksheet As Worksheet, col As String)
    With theWorksheet
        GetLastRowInColumn = .Range(col & .Rows.count).End(xlUp).Row
    End With
End Function

Function GetLastRowInSheet(theWorksheet As Worksheet)
Dim ret
    With theWorksheet
        If Application.WorksheetFunction.CountA(.Cells) <> 0 Then
            ret = .Cells.Find(What:="*", _
                          After:=.Range("A1"), _
                          Lookat:=xlPart, _
                          LookIn:=xlFormulas, _
                          SearchOrder:=xlByRows, _
                          SearchDirection:=xlPrevious, _
            ret = 1
        End If
    End With
    GetLastRowInSheet = ret
End Function


Here's a simple example:

'The directory containing the files
Const TDS_PATH = "C:\Data\TDS Search\"

Sub openFileCopyColumn()

'Clear our list

'Very basic input checking - you can always add more
If Sheets("Sheet1").Range("C3") = "" Then
    MsgBox("Please enter a file to search for")
    Exit Sub
End If

'If the File we are searching for exists in the path
If Dir(TDS_PATH & Sheets("Sheet1").Range("C3")) <> "" Then

    'Disable screen updating for performance/aesthetics
    Application.ScreenUpdating = False

    'Open the workbook we searched for (ReadOnly)
    Workbooks.Open TDS_PATH & Sheets("Sheet1").Range("C3"), ReadOnly:=True

    'Copy the range we are interested in
    ActiveWorkbook.Sheets("Sheet1").Range("A2:C16").Copy ThisWorkbook.Sheets("Sheet1").Range("B6")

    'Close the file
    ActiveWorkbook.Close (False)

    'Re-enable screen updating
    Application.ScreenUpdating = True

    'Let the user know if the file is not found
    MsgBox("File not found!")
End If
End Sub

Sheet1 of the TDS Search Workbook:

TDS Search

Sheet1 of File Tools1.xlsx:


Create the button and Assign the Macro:

Button and Macro


First, decide what your "Search Cell" will be.

I chose Range("C3") on Sheet("Sheet1") arbitrarily in the example above, but yours can be any cell.

Then, search for and open it using the code above (all of which goes in the macro that is assigned to the button - see the screenshots for how to assign a macro to a button).

Instead of using the line:

'Copy the range we are interested in
ActiveWorkbook.Sheets("Sheet1").Range("A2:C16").Copy ThisWorkbook.Sheets("Sheet1").Range("B6")

If we want to run a macro that is stored in the newly opened workbook, we can use:

ActiveWorkbook.Application.Run "MacroName"

There's some more info here:



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